Expense ManagementExpense processing supported by artificial intelligence

Expense management made easy

Recording, approving and processing expenses has never been so easy - whether mobile with a smartphone or in the browser of your choice via the MyAbacus employee portal.

Abacus Expense Management covers the needs of companies of all sizes - from the single module to the integrated complete solution. Your employees have various entry options at their disposal, all of which are networked with each other. All information is available from anywhere in real-time. Thanks to full integration, expenses can be paid directly via Abacus Business Software.

Your benefits with Abacus Expense Management

Configure the expense management system according to your company's requirements. Individually and tailored to your needs. Abacus Expense Management is characterised by the following advantages:

Automatic credit card statement reconciliation

VAT rates are recognized and amounts are correctly split

Save time and money - no multiple entries, no interfaces

Customised expense process

Payment, expense recording, approval, automatic entry and reimbursement to employees - the expense process has never been simpler than with the Abacus Expense Management software. The entry and processing options can be defined individually. Get an overview of the process below:

Expense entry

  • Scan or upload expense documents or supplier invoices
  • Automatic data recognition and preparation with artificial intelligence
  • Different VAT rates are recognised
  • Allocation to the correct expense type
  • Assignment to projects
  • Various entry options with AbaClik 3 and MyAbacus
  • Submit expenses by e-mail
  • Use of company credit cards and YAPEAL possible

Approval process

  • Approval process with up to three instances possible
  • Edit approval requests with one click on AbaClik 3 or in MyAbacus
  • Display of information from the expense regulations

Automatic entry

  • Autonomous entry into payroll and financial accounting
  • Automatic reconciliation of company credit card transactions in real time
  • Reimbursement to employees in real time with YAPEAL


  • Customizable expense statistics
  • Expense cockpit in employee portal and on the smartphone available in real-time
  • Standard evaluations of expenses and expense regulations


Users use the MyAbacus employee portal


Companies use the AbaClik smartphone app

Free consultation

Choose your preferred date for a personal consultation at your location or by phone.


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Other documents


Expense management with AbaClik and YAPEAL


Expense management with AbaClik and company credit cards

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