Expense ManagementExpense processing supported by artificial intelligence

The revolutionary software solution for expense management with artificial intelligence

Entry, approval and processing of expense receipts has never been this easy.

Abacus Expense Management is for companies that seek an innovative and proven software solution. With the help of artificial intelligence, expense tracking has become a simple matter. Your employees can easily and conveniently record expense documents using the AbaClik 3 smartphone app or via the MyAbacus employee portal. The seamless integration means that the data is already visible in the financial accounting system before it is released.

Mitarbeitende erfassen Spesen mit der Spesen App

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SET UP APPOINTMENT

75%

less administrative expenses

80%

data entry errors

100%

less paper

The expense management of the future

Abacus Expense Management is for companies that seek an innovative and proven software solution. With the help of artificial intelligence, expense tracking has become a simple matter. The seamless integration means that the data is already visible in the financial accounting system before it is released.

Spesen mit der Spesen App mobil erfassen

Expense entry

Expenses can be entered with various instruments independent of location. Relevant information is automatically extracted and processed with artificial intelligence.

 

Spesensoftware erkennt Spesenbelege mit künstlicher Intelligenz

Data recognition

Document date, supplier, amount or VAT are automatically recorded and assigned to an expense category.

 

Finanzsysteme können in das Spesentool integriert werden

Integration

Thanks to modern APIs, all financial systems can be connected. Integrated with Abacus Business Software without interfaces.

 

Kreditkartentransaktionen werden automatisch im Spesen Tool abgeglichen

Credit cards

Transactions from various debit/credit cards are automatically reconciled. Connection to FinTech systems such as YAPEAL, Revolut, etc.

 

Das Spesen Tool zahlt Spesen an die Mitarbeitenden zurück

Reimbursement

Employees are reimbursed the amount actually paid, even in foreign currencies, within a very short time.

 

Auch Rechnungen können mit dem Spesen Tool bearbeitet werden

Invoices

Modern expense management includes invoices, that are automatically processed in the Accounts Payable.

 

Digital expense process

With Abacus Expense Management, you can rely on a fully digital and automated expense process:

Payment

Privately paid expenses

Expenses paid with private means of payment can be processed via the payroll or accounts payable accounting.

Abacus Debit Business Visa Card

Pay your expenses conveniently with the Abacus Debit Business Visa Card and benefit from simple expense and payment processes. You can manage the individual cards and limits in your company yourself. In addition, virtual debit cards are also available.

YAPEAL

Employees who have a free YAPEAL account are reimbursed their expenses within a very short time and thus never have to wait weeks or even months for their money. 

Company credit cards by Cornèrcard

Cornèrcard corporate credit card transactions appear online and in real time on the smartphone or employee portal and are automatically assigned to the correct document. Do you use corporate credit cards from other providers? We have a solution for that too.

 

Recording

AbaClik 3

Scan the document and you're all set. AbaClik 3 is the smartphone app for recording expenses. It uses neural networks to automatically extract and structure relevant information from documents.

MyAbacus employee portal

Record expenses in no time at all with the MyAbacus employee portal. Customisable dashboards provide you with a structured overview: Key figures and reports - with the MyAbacus employee portal you can access your personal expense cockpit in real time.

 

Approval

In the smartphone app AbaClik or on the employee portal MyAbacus, one click is all it takes to approve your employees' expenses.

Automatic booking

The seamless integration with your financial system means that the data is already visible in the accounting system even before it is approved. Now you no longer have to worry about booking expenses. The VAT rates are recognized and amounts are correctly split.

Reimbursement

Expense Management adapts to your needs and can be configured accordingly. Reimburse your employees in real-time directly to their YAPEAL account, at the end of the month via their monthly salary payment or directly via Accounts Payable.

Expense management: Expense app or employee portal?

How would you like to record, approve and process your expenses and supplier invoices? In addition to the Abacus Business Sotware, there are the following possibilities:

AbaClik 3 expense app

For location-independent recording and processing of expenses, invoices and more.

Scan the expense document and done! AbaClik 3 is the expense app for entering, changing or approving expenses or supplier invoices. In addition, you can record your working hours, absences and services as well as view and update your employee data.

More on abaclik.ch

Google Play Store
App Store

 

MyAbacus employee portal

With the MyAbacus employee portal, you can easily upload, enter and approve expense receipts or vendor invoices. The data from MyAbacus, AbaClik 3 and Abacus Business Software are synchronized in real time. Let your employees decide for themselves which tool they want to use. Additional indicators and reports are available in MyAbacus.

More here

 

Our Expense Management guarantees integration

Whether YAPEAL, Cornèrcard, UBS, Swisscard or other providers, the credit card transactions can be reconciled in the system or the amount repaid in real time. Abacus Expense Management is seamlessly integrated into the Abacus Business Software or Swiss21.org. Thanks to the Abacus Report and Interface Engine, expenses can be exported to all common ERP systems, such as SAP, Microsoft Dynamics, etc.

 

Free consultation

Choose your preferred date for a personal consultation at your location or by phone.

 

Contact us now

Customised expense process

Be it with the new Abacus Debit Business Visa Card, corporate credit cards or payroll reimbursement - with Abacus you can map your individual expense process! 

Expense management with payroll reimbursement

Expense management with YAPEAL

Expense management with company credit card