Archiving and ScanningThe software for digital storage of business documents

Certified, legally compliant and integrated archiving

Store all business documents in digital dossiers and archives in accordance with the generally accepted accounting principles.

Abacus Business Software also offers an integrated Archiving and Scanning solution. Document text is automatically indexed during scanning. Find documents and text passages in seconds by searching with keywords. Authenticity, completeness and origin of the documents are verified with electronic signatures.

The scanning function is seamlessly integrated into the Accounts Payable software. Scanned supplier invoices are automatically booked and new suppliers are directly entered.

With the helpful drill-down function, reports are used to trace entries back to the original document. The original documents are always available for the multi-level release process.

Abacus Archiving has been audited by a renowned auditing company in accordance with the relevant provisions of tax law (VAT) regarding the scanning and archiving of documents and the Federal Ordinance on the Preservation of Corporate Books (OPCB), as per January 2013.

Your benefits

No interfaces - full integration into Abacus ERP

Save space and costs - no physical archive necessary

High level of transparency - all evaluations are available with original documents

Archiving and Scanning at a glance

The central elements of the Abacus solution for archiving and scanning are scanning, documents and dossiers, archiving and additional functions. Further details can be found in the following overview

Scanning

  • Digitise paper invoices
  • Recognition/extraction of information such as VAT, industry, account assignment
  • Complete integration into accounts payable document processes

Documents and Dossiers

  • Applicationdossiers for business transactions and master data
  • Central document storage
  • Document compression & secure storage
  • Comprehensive full text search
  • EasySignature (Time stamp)

Archiving

  • Legally compliant filing and storage
  • Original documents as inserts in evaluations
  • Protocolling accesses and archiving processes
  • Outsourcing and adjustment wizards

Additional functions

  • External file in data system
  • AbaConnect for central document interface
  • DMS-Connector for storage of documents in external DMS
  • Control function document integrity

4,500

customers have chosen Abacus Archiving and Scanning

20,000

users work with Abacus Archiving and Scanning daily

Certificate

The Abacus Business Software has been audited by a well-known auditing company in accordance with the Swiss Auditing Standard 870 "Auditing of Software Products".

Do you have any more questions?