Electronic Data Interchange (EDI)Automated transmission of structured business data

Overview

To the product Abacus E-Business

Efficient exchange of electronic documents

EDI stands for Electronic Data Interchange and is used for the automated transfer of structured business data between the ERP systems of different companies. Predefined message standards are used to minimise human intervention.

The EDI software from Abacus offers a comprehensive connection to EDI service providers such as Descartes STEPcom, PENTAG or Swisscom Conextrade. Thanks to EDI integration in Abacus, business data can be easily exchanged between different systems, suppliers and partners. This not only enables real-time communication, but also simplifies the processing of orders, invoices and other business-critical documents.

Your benefits with Electronic Data Interchange

Electronic Data Interchange enables the automated transmission of business data and offers you the following advantages:

Efficient
Increased efficiency through automation: EDI revolutionises data exchange by automating processes and thus accelerating the entire business transaction.

Optimise resources
Cost savings by conserving resources: The elimination of paper, printing costs and manual data entry not only reduces direct expenditure, but also optimises the use of resources.

Avoid errors
EDI ensures the use of standardised message formats. This standardisation eliminates sources of error and ensures greater accuracy.

Electronic Data Interchange process overview

Data preparation

The document is created in Abacus and the data is prepared in the E-Business Outbox. 

Data conversion

The target format is determined via the EDI participant and the e-document is converted into this format.

Data transmission

  • The EDI participant is used to determine the business partner and therefore the network provider.
  • The EDI document is transmitted to the provider via specific transmission protocols such as AS2, SFTP or REST calls.

Data reception

  • Recipient receives the EDI document
  • Document is validated by the recipient
  • Feedback to the provider and the Abacus user
  • EDI document is processed

Onboarding EDI

To be able to exchange EDI documents with your business partners, you must apply for a Global Location Number and create an E-Business account.

Frequently asked questions about Electronic Data Interchange (EDI)

What does EDI or EDIFACT mean?

EDIFACT is the abbreviation for Electronic Data Interchange for Administration, Commerce and Transport and facilitates sending and receiving electronic documents such as orders, order confirmations, shipping notifications, delivery notes, credit notes and invoices. EDI is short for EDIFACT and stands for Electronic Data Interchange. 

What EDIFACT documents are available?

  • Orders (ORDERS): For ordering goods or services.
  • Order confirmations (ORDRSP): Confirmation or rejection of orders.
  • Invoices (INVOIC): For creating an invoice.
  • Dispatch advice (DESADV): Information about the dispatch of goods.
  • Payment advice (REMADV): Notifications of payments made.
  • Credit notes (CREADV): For issuing credit notes.
  • Delivery note (DELJIT): Detailed information on scheduled deliveries.

How does onboarding for document exchange with EDIFACT work?

  1. Evaluation of documents
    Request for document guidelines from the selected business partner and evaluation of the documents to be exchanged. 
  2. Applying for a Global Location Number
    Applying for a Global Location Number (GLN) from GS1. Link to the application: https://www.gs1.ch/de/produkte-dienstleistungen/gln/antrag-gln
  3. Abacus E-Business access
    Opening an Abacus E-Business account.
  4. Verification of the information
    The information is checked by the Customer Service of Abacus Research.
  5. Verification and configuration
    Verification of the master data in the system and configuration of the system by the sales partner.
  6. Document exchange
    Onboarding is complete and EDI documents can be exchanged with the business partner.

Which network providers are suitable for an EDIFACT connection?

  • Descartes STEPcom 
  • PENTAG

Does Abacus support the connection to the PEPPOL network?

The connection is made via the PENTAG partner network, which provides an access point to the PEPPOL network. 

Does Abacus support the connection to SAP Ariba?

The connection is made via the PENTAG partner network.

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